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📊 System Snapshot

Forecast window: 6 weeks

Data source: Active Job Sheet

Primary function: Crew capacity forecasting

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Overview

This system was designed to give operations leadership a clear view of upcoming crew workload.

Before this system existed, scheduling decisions relied heavily on manually reviewing job sheets and estimating crew availability week by week. It worked when the schedule was lighter, but as the number of active jobs increased it became harder to see problems early.

The goal was to create a system that translated project schedules and job hours into a clear operational forecast.

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Before

• Scheduling decisions relied on manually reviewing job sheets
• Crew availability was estimated week by week
• Overloaded crews were often discovered late
• Balancing work across teams required manual analysis </aside>

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After

• A six-week forecast of crew capacity based on scheduled jobs
• Automated calculations of remaining job hours
• Clear reports showing upcoming scheduling pressure
• Leadership can rebalance crews before conflicts occur </aside>

The Challenge

The scheduling process relied on reviewing the Active Job Sheet and estimating how upcoming jobs would affect each crew.

This meant that:

• scheduling pressure was often discovered late
• underutilized crews were harder to identify
• balancing workload across crews required manual analysis
• leadership had limited visibility into upcoming capacity

In practice, this meant scheduling was often reactive instead of proactive.

System Design

The solution was to build a forecasting layer that translated job schedules into a six-week view of crew capacity.

Instead of manually reviewing job data, the system calculates upcoming workload and surfaces where scheduling pressure is building.